To ensure that students' timesheets are processed each month, some key points must be followed:

  • Timesheets must be submitted to the Office of Financial Aid by the first working day of the next month. They must be delievered to the Office in an envelope and should not be send via campus mail. Late timesheets will not be processed until the next pay period.
  • Timesheets should be completed in ink, not pencil. Those completed in pencil will not be processed.
  • All information must be completed prior to submission of the timesheet including student's name, ID# and department name and number.
  • An original Supervisor's signature is required on the timesheet. If a supervisor would like to have a person designated as a secondary signature should he/she not be available, please forward the name of the secondary signee to the Office of Financial Aid.
  • Student's original signature is required on the timesheet.
  • All changes/corrections on the timesheet must be initialed by the supervisor.
  • Supervisors must keep a photocopy of the signed timesheet on record.
  • Students may work up to 20 hours per week during the academic year and up to 28 hours per week during breaks.
  • All students must take a 1/2 hour mandatory unpaid meal break per NYS law after working 6 hours. All breaks must be clearly reflected on the timesheet.
  • Hours missed may only be made up if the student does not exceed the maximum 20 hours per week.
  • Following the payroll processing, you will receive the yellow copies of the timesheets that were processed. You should be using this information to track your expenditures.



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    Remember: Timely submission of timesheets is the supervisor's responsibility!
    Students who do not submit timesheets each month are having an impact on your budget: you'll have less money available than you realize.
    Your availability to your student employees is important. Keep in mind that you are a role model.